Why automations are different in Prophet

You describe what you want to happen. Prophet decides the steps, uses what it knows about your clients and runs it on its own — at a set time or when something happens.

2 min read·Updated Oct 2026

Tell it, don’t draw it

Flow tools make you draw every step: “if an email arrives and the sender contains X, then add a row and send a message”. Any variation breaks the flow, and nothing in it takes judgment.

In Prophet you tell it what you want — and the agent decides the steps, just like in a normal task.

Example.*“Every Monday at 9am, read last week’s emails with clients, tell me in three lines what changed with each one and send it to my inbox.”* “What changed” means comparing with what Prophet already knows about the client. That is the kind of request a Prophet automation handles.

Two ways to trigger it

Scheduled

Runs at a time: every day, Monday to Friday, every week, every month. Good for reports, summaries and routines.

Event-based

Runs when a connected app says something happened — a new email, a calendar event. Good for reacting right away.

Creating an automation

On the home screen, pick the Automation request type and describe what should happen and when — Prophet builds the automation with you in the conversation
Or open Automations and use Create new → Scheduled automation or Event-based automation

Where it runs

Each run happens on an isolated Prophet computer, with access to connected apps and the workspace Secrets. You don’t need to leave anything on. Each run becomes a conversation you can open to see exactly what was done.

What protects you

Spending limit per run — if a run spends more than the limit, it stops; twice in a row, the automation is paused
Maximum time — an automation run stops after 30 minutes
Balance — an automation only starts if the balance covers its expected cost; if not, it is skipped that time
On the free plan, each automation runs at most once a day